Many students are unaware they can cite studies that are in preparation or submitted for publication. The folks from the awesome APA Style blog[zotpressInText item=”{5TXANH68}”] walk us through the process.

Imagine you are writing a paper on a cutting-edge topic. A friend in the field passes along a manuscript on which she is working that is relevant to your work. Your advisor, on reading your draft, hands you his own manuscript, which takes a different approach to the material. He informs you that yesterday he submitted this very manuscript to a journal for publication. Then, on your favorite journal’s website, you stumble across a bunch of articles that will be published in a future issue but have yet to appear in print, all of which you would like to cite in your article. None of these sources have been published in physical books or journals, complete with page numbers, at least not yet; how do you create references for them?

The video below shows how to change tables in SPSS to comply with the APA Style.

We’ll once more rely on the APA Style Blog to learn how to cite works that are either in preparation or were submitted for publication. I provide below the relevant examples. Refer to the full article for more information on this topic.

Use the example below if you want to cite (APA 6th Ed.) a manuscript that is under preparation.

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Bolin, M., & Furtado, O., Jr. (2014). The relationship between BMI and FMS performance in rural children. Manuscript in preparation.


Use the example below if you want to cite (APA 6th Ed.) a manuscript that has been submitted for publication.

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Fontana, F. E., Furtado, O., Jr., Mazzardo, O., Hong, D., & Campos, W. (2014). Perception of obese individuals by professors teaching PETE majors. Manuscript submitted for publication.


APA Style Blog: Almost Published.

Knowing “what to capitalize” when following the APA Style is not easy. The APA Style Blog has provided a decent summary here. A related issue is how to capitalize in reference lists. For that, please visit this link.

via APA Style Blog: Do I Capitalize This Word?.

When there is no author for a web page, the title moves to the first position of the reference entry. An example can be found below.

[alert type=”success”] New child vaccine gets funding boost. (2001). Retrieved March 21, 2001, from [/alert]

In the example above, cite in text the first few words of the reference list entry (usually the title) and the year. Use double quotation marks around the title or abbreviated title.: (“New Child Vaccine,” 2001).

[alert type=”danger”] Note: Use the full title of the web page if it is short for the parenthetical citation. Articles found on the web, like the example above, are not italicized in the reference entry and are not italicized but enclosed in quotations in the in-text citation, just like a newspaper or magazine article. Reports found on the web would be italicized in the reference list, as in Publication Manual (6th ed.) Examples 31, 32, and 33 on pp. 205–206. They would also be italicized in the in-text citation, just like a book. [/alert]

via How do you reference a web page that lists no author?.

Reporting research results in a manuscript is not an easy task. The American Psychological Association has its own requirements. Dr. Kahn (Illinois State University) provides a summary of such requirements in his webpage.

For further information, visit the APA Style Manual’s site here.

via Reporting Statistics in APA Style.

Citing unpublished sources is a common practice in academia. Follow the link below to learn how this is done according to the APA Style.

An unpublished document is one that has not yet appeared in its final form. If the final version has been accepted by a publisher but has not yet been released, use “in press” as the date. If the document has been submitted but not accepted, or it is under review, give the year the work was produced. [read more by visiting the link below]

via APA Style Blog: The Generic Reference: When?


I’ve written about Zotero before. In my opinion, it is the best free reference management tool out there. However, this post is not about Zotero  – it is about the reference management tool found in MS Word (2007-2010).

Microsoft Word also provides a way for managing references. I should emphasize that it does not have the level of sophistication found in Zotero. Nevertheless, it can be a valuable tool if the goal is to save time while managing your references. What prevents this tool from becoming a Zotero “killer” is the lack of browser integration. For example, with Zotero, sources can be added to a remote library with a single click. Unfortunately, this is currently not possible with MS Word.

You can learn how the MS Word feature works by clicking here or here.

Related Links:

  • Bug fix for multiple citations (click here for a fix)
  • Move bibliography sources (click here for tutorial)
  • 5 bibliography tips (click here for tutorial)
  • What if APA 6th editionisnotavailable in Office 2007 or 2010?
    • This means that your computer is lacking Microsoft Office 2010 Service Pack 1
      • Click here to install it
      • There will be two options (32 and 64 bit). No idea which one to install? Click here.

Tyler Krupa, a contributor to the APA Style Blog, addresses some common mistakes when using “all or none”.

This week, we address a common grammar error for writers: verb agreement with the pronouns all or none. Note that these pronouns can be singular or plural…

Via APA Style Blog – Full article here.

I recently had to format a reference list in APA Style that included a particular source with 12 authors. APA 6th edition has a special of way of dealing with this issue. See below how it is done.

The 6th edition of the Publication Manual recognizes this with the new rule regarding citing sources with more than seven authors in the reference list (section 6.27). The first six authors are listed; all subsequent authors except the last are omitted and replaced with an ellipsis; and then the name of the last author is listed.

Via APA Style Blog –  Full article here.